In writing and in handpicked personal conversations, the trained Media-Plan advertisement and sales team investigates and contacts potential exhibitors with regard to the given conference topic in an attempt to motivate them to participate in and support the congress.

Media-Plan elaborates the respective invitation brochures and contract forms, while managing and accounting the incoming bookings.

Media-Plan supports conference organisers in terms of ensuring the participation of industrial partners as both exhibitors and sponsors. Sponsoring concepts tuned to the given conferences are elaborated and corresponding offers made to the companies.

Particular attention is paid to perfect care for these substantial partner companies and for meticulous management devoted to the agendas linked to the sponsoring offer.

Media-Plan, as the exhibition organiser, is responsible for all issues related to the management of an exhibition – in planning, the preparatory phase and on site. In this connection, Media-Plan serves as a key contact point for all of our sponsors’ and exhibitors’ concerns, thus facilitating work on the part of the companies concerned and leading to smooth processes. Preciseness and flexibility are essential to this end, as much as a high level of service orientation.

The most important agendas in brief

• Planning of exhibition areas with an optimum of room layout and surface planning potentials
• Allocation of booth areas to sponsors and exhibitors
• Compilation of a Technical Manual containing all relevant logistic and technical information in addition to order forms for auxiliary services
• Accounting of orders and key contact for exhibitors, agencies and stand building contractors, in the preparation phase and on site
• Revision and authorisation of stand construction plans
• Coordination with conference venue, the official freight forwarder and all involved partners
• Service counter with an experienced on-site team

In the sales phase, Media-Plan also canvasses advertisers in order to support the printing and shipping of congress announcements and programmes. In this line, Media-Plan serves as a coordination center for programme preparations and printing shop activities. Printing is quickly and flexibly realised with our affiliated printers at Robidruck. Shipping is implemented with the Adressenverlag, our affiliated and specialised partners at the Ärztezentrale.

Media-Plan has its own dependable stand assembly unit which offers the following services, including transportation and professional stand building/disassembly in Austria and its neighboring countries:

• Standard exhibition stands
• Rental furniture and equipment for booths
• Registration desks
• Conference signages
• Poster boards for scientific poster exhibitions, including the preparation and fitting of poster numbers
• Long-time cooperation with partners in the production of special and designed exhibition stands, domestically and abroad